Last updated: 14th May 2024
BACKGROUND:
Teach it Outside understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits www.teachitoutside.com (Our Site) and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it.
1. Information About Us
Our Site is owned and operated by Grow to School CIC, a community interest company registered in England under company number 8390034, with registered address LG12, Brian Jackson House, New North Parade, Huddersfield, HD1 5JP (trading as ‘Teach it Outside’).
If you have any questions or require any further information relating to this Privacy Policy, you can contact us using the following details:
Email address: info@teachitoutside.com
Postal address: LGH12, Brian Jackson House, New North Parade, Huddersfield, HD1 5JP.
2. What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.
3. What Is Personal Data?
Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively, the “Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
4. What Are My Rights?
Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:
- The right to be informed about our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Paragraph 1.
- The right to access the personal data we hold about you. Paragraph 11 will tell you how to do this.
- The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Paragraph 1 to find out more.
- The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Paragraph 1 to find out more.
- The right to restrict (i.e. prevent) the processing of your personal data.
- The right to object to us using your personal data for a particular purpose or purposes.
- The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
- The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
- Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Paragraph 1.
It is important that your personal data is kept accurate and up-to-date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first, using the details in Paragraph 1.
5. What Data Do You Collect and How?
Depending upon your use of Our Site, we may collect and hold some or all of the personal data set out below. We do not collect any ‘special category’ or ‘sensitive’ personal data.
- Identity data: such as your title, name, surname, date of birth
- Contact data: such as your phone number, postal address, email address
- Financial data: such as credit card details, bank account numbers
- Technical data: such as cookies and how you use our website
- Marketing data: such as your personal preference on how you would like us to contact you
- Other necessary data: such as data legally required from our employees and volunteers, such as proof of right to work, or emergency contact details
6. How Do You Use My Personal Data?
We only use your personal data where we have a legal basis for doing so. For example, where you have given us your consent or we have a concluded a contract with you for our services. How we use your data depends on the purpose for which you provide it to us. For example:
- To accept and process your orders for teaching materials
- To keep you updated on our organisation’s activities
- To respond to requests you make of us, such as updating your personal details, contact preferences or requests for information about our work
- To let you know about our events and send you details when you have registered to attend
- To respond promptly to any feedback or complaints
- To manage job applications and our staff and volunteers, including payroll, training and development
- To manage and improve our website by analysing how you use it, when you have consented to relevant cookies
- To let you know about opportunities to feed back on our work and your support, such as surveys and research you may wish to contribute to
- To maintain our records and ensure your details and contact preferences remain up to date
- To deliver online advertising that is in line with your interests
You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the UK data protection legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.
We will only use your personal data for the purpose for which it was originally collected unless we reasonably believe that another purpose is compatible with that. If we do use your personal data in this way and you wish us to explain how the new purpose is compatible, please contact us and we are happy to assist.
If we need to use your personal data for any purpose that is unrelated to, or incompatible with, the original purpose, we will inform you and explain the legal basis for this.
7. How Long Will You Keep My Personal Data?
We will only hold your information for as long as necessary to fulfil the purposes for which it was collected, before making it non-identifiable or deleting it.
If you choose to unsubscribe from a service, we may keep a ‘suppression list’ containing your details so we know you have unsubscribed.
8. How and Where Do You Store or Transfer My Personal Data?
The security of your personal data is our priority. To protect your data, we take a number of important measures, including the following:
- Limiting access to your personal data to those employees, volunteers and third parties with a legitimate need to know, and ensuring that they are subject to duties of confidentiality and GDPR regulations
- Holding data only in secure environments and using secure methods for any data transfers required to deliver our services
- Procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we are legally required to do so
We do not directly store any credit or debit card details taken for online payments. Any such payment data is handled securely by our payment processing providers who meet the required Payment Card Industry (PCI) Security Standards.
We will only store or transfer your personal data within the European Economic Area.
9. Do You Share My Personal Data?
As a community interest organisation, we may sometimes need to share your personal data with third parties that we rely on to supply us with certain products and services (for example with payment processing companies and mailing list providers).
If any of your personal data is shared with a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our my obligations, and the third party’s obligations under the law, as described above in Paragraph 8.
If any personal data is transferred outside of the UK, we will take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation, as explained above in Paragraph 8.
If we sell, transfer, or merge parts of our business or assets, your personal data may be transferred to a third party. Any new owner of our business may continue to use your personal data in the same way(s) that we have used it, as specified in this Privacy Policy.
In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
10. Can I Withhold Information?
You may access certain areas of Our Site without providing any personal data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
You may restrict our use of Cookies. For more information, see our Cookie Policy.
11. How Can I Access My Personal Data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal addresses shown in Paragraph 1.
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
We will aim to respond to your subject access request within 28 days. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required. You will be kept informed of our progress.
12. Cookies
Our Site may place and access certain first-party cookies on your computer or device. For more details, please refer to our Cookie Policy.
13. Changes to this Privacy Policy
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.
Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
